Managing Members

Roundtable organizations support team collaboration with role-based access control. This guide covers how to invite members, assign roles, and manage seat capacity.

Roles

Every member in your organization has one of three roles:

Role	Permissions
Owner	Full control over the organization. Manage billing, delete the org, transfer ownership, and everything Admins and Members can do. One owner per org.
Admin	Manage members (invite, change roles, remove). Create, configure, and delete workspaces. Cannot manage billing or delete the organization.
Member	Use workspaces they have access to. Participate in conversations, invoke AI tools, and view workspace data. Cannot manage members or org settings.

:::info Owner Is Unique Each organization has exactly one Owner. Ownership can be transferred to another member from Organization Settings, but it cannot be shared. :::

Inviting Members

To invite someone to your organization:

1. Navigate to Organization Settings → Members.
2. Click Invite Member.
3. Enter the person's email address.
4. Select a role (Admin or Member).
5. Click Send Invite.

The invited person will receive an email with a link to join your organization. They'll need to sign in with Google (Firebase Auth) to accept the invitation.

:::tip Bulk Invitations You can invite multiple members at once by entering comma-separated email addresses in the invite field. :::

Changing Roles

To change a member's role:

1. Navigate to Organization Settings → Members.
2. Find the member in the list.
3. Click the role dropdown next to their name.
4. Select the new role.
5. Confirm the change.

Role change rules:

• Only Owners and Admins can change roles.
• Admins cannot promote members to Owner — only the current Owner can transfer ownership.
• Admins cannot change the Owner's role.
• You cannot change your own role (to prevent accidental lockouts).

Removing Members

To remove a member from your organization:

1. Navigate to Organization Settings → Members.
2. Find the member in the list.
3. Click Remove.
4. Confirm the removal.

:::warning Immediate Effect Removing a member revokes their access immediately. They will be signed out of all active workspace sessions. Any API keys they created are also revoked. :::

Seat Limits

Every workspace includes 10 seats in the base price. Additional seats cost $8 per seat per month.

Plan	Included Seats	Extra Seat Cost
Team ($50/ws/mo)	10	$8/seat/mo
Business ($100/ws/mo)	10	$8/seat/mo
Enterprise	Custom	Custom

Seats are counted at the organization level. If your org has 12 members and one workspace, you're using 12 seats — 10 included + 2 extra ($16/mo additional).

Seat Enforcement Policy

Your organization can choose how to handle seat overages:

Soft Enforcement (Default)

• Members can still be invited even when you've exceeded the included seat count.
• Overage seats are billed automatically at $8/seat/mo on your next invoice.
• Best for teams that need flexibility and don't want invitations blocked.

Hard Enforcement

• Invitations are blocked when all included seats are occupied.
• To invite new members, you must either remove an existing member or contact support to increase your seat limit.
• Best for teams with strict budget controls.

To change your enforcement policy:

1. Navigate to Organization Settings.
2. Find Seat Enforcement Policy.
3. Select Soft or Hard.
4. Click Save.

:::tip Which Policy Should I Choose? Most teams start with Soft enforcement. It avoids blocking onboarding for new hires while keeping billing transparent. Switch to Hard only if you need strict cost controls. :::